Career

Location: Kampala, Uganda

Start Date: 25th November 2024

Deadline: 11th November 2024

Reports to: ACCOUNTS PAYABLES – SUPERVISOR

Job Summary

The Accounts Payable Accountant is responsible for managing Uzima’s accounts payables, including recording, posting, processing payments and reconciliation of bank accounts. The role requires a high level of attention to detail, coordination with other departments, and responsiveness; it offers broad visibility into the business operations of a rapidly growing startup, growth opportunities to better understand budgeting and key cost controls, and exposure to different departments.

Key Responsibilities 

Financial Function

Accounts payables

• Manage key accounts payables activities, including posting of invoices, preparation of weekly payments against available budget, and execution of proper financial documentation controls
• Post non inventory vendor purchase orders and invoices in Xero before processing payments and attach supporting documentation.
• Ensure timely processing of monthly team facilitation, expense refunds, medical refunds, advances and other critical expenses (e.g., taxes)
• Process Vendor payments after approval
• Post all payments in Xero Accounting system
• Ensure that all payments by both cheques and Online are processed have all supporting documentation
• Oversee the preparation of investor support documentation (Payment vouchers, Invoices, Receipts and Payment proof to suppliers)

Bank reconciliation

• Prepare weekly and monthly revenue bank accounts reconciliations
• Review and maintain accurate records of Aging payable on a weekly basis
• Updating and maintaining accurate Fixed Asset records in Xero
• Maintain accurate Prepayment schedules on a monthly basis

Monthly Reports

• Update and share monthly Medical report, AgDevCo report, ARAF report and IAP report

Policy implementation

• Implement and maintain accounting policies and processes in compliance with both IFRS and local regulatory guidance
• Foster appropriate internal control systems and financial procedures
• File and maintain appropriate Company documentation and compliance with regulatory and tax-related requirements
• Ensure that internal reporting deadlines are met. E.g weekly and monthly submission of reports

Other tasks

• Weekly update of cash KPI
• Train Interns as assigned by your supervisor
• Participate in monthly stock taking
• Carry out any other activities as assigned from time to time by your supervisor.

Key Qualifications, Skills, and Experience

Uzima Chicken is seeking a candidate who has the following Abilities:

• Passionate about positively impacting smallholder farmers and customers in rural areas
• Degree in Business administration (BBA) in Finance and accounting, Bachelor of Commerce (B.Com) in accounting and Finance or Accounting and taxation, Bachelor of Commerce (B.Com) in accountancy or related field; relevant certification
• Highly detail oriented, with a passion for accuracy and thoroughness (prefers to do a task

once and right)

• Analytical in approaching and solving problems
• Strong communication and ability to work independently with minimal supervision
• High level of integrity and accountability
• Experience and proficiency in accounting software tools (XERO)
• Experience and proficiency in excel

Title: Assistant Production Manager

Reports to: National Production Manager

Location: Kamabuye, Rwanda with frequent travel to farms and Hatcheries

Target start date: January 1st 2025 or earlier

About the Company

Uzima Chicken Ltd is a poultry company dedicated to making farmers healthier and wealthier. Uzimais the leading distributor of high-quality, dual-purpose day-old chicks in East Africa. Uzima plans to transform the poultry industry in Rwanda, providing smallholder farmers with a robust, disease-resistant bird that can thrive in local, rural conditions and is more productive than local birds. Uzima believes its dual-purpose birds can help eliminate poverty and malnutrition across East Africa.

Uzima Chicken seeks to reach every rural farmer by 2030 and aims to be the leading smallholder-focused poultry enterprise in East Africa.

Summary:

This role is responsible for all the activities of the Uzima Chicken Rwanda broiler and SASSO

day-old chick production, including day-to-day management of breeder farms and hatcheries. This is a key management position responsible for ensuring tight cost management and maintaining breed production standards.

Key KPIs

• Production cost at or below budget through effective management of breeder farms and

Hatchery resulting in low hatching egg costs, high hatchability due to HE quality and tight cost

management

• Key production parameters at breed standards including:
  • Production flock(s) mortality /Livability
  • Production flock(s) rearing body weight and uniformity
  • Settable egg production HDP and HH through good management of breeder stock
  • DOC sellable hatch rate above standard through the production of high-quality hatching eggs
  • <2% DOC first-week mortality
• Production of daily/weekly/monthly production reports and identification of strategies to

address and gaps or risks in production

Job Summary

General management

• Provide regular production reports to Company management and other departments as

requested (including mortality, uniformity, body weight, production, etc)

• Conduct planning and budgeting to manage costs, including annual budget, material

requisitions, and workforce planning for all the farm and hatchery sites

• Communicate procurement needs in a timely manner; deploy strategies to reduce

procurement costs where possible

• Ensure proper recording and timely basis reporting of eggs and DOCs as finished goods and tracking of consumables/equipment from the store
• Ensure that good inventory control of spare parts, MVDs and feed at production sites
• Keep eyes on the company properties and monitoring, be proactive and report to

immediate supervisor if something is suspected

• Check for security people if they are on duty and the farm is secured enough. Make sure the farm and hatchery are operating smoothly.

Staff Development

• Ensure best-performing team; manager, officer, supervisor and attendants at the farm sites
• Identify staff development gaps and conduct training to improve performance and management
• Prepare checklists for attendants, supervisors, officers and farm managers to ensure smooth
• operations and strong performance at production sites
• Carry out Coaching, evaluation and performance management plans for the team and Subordinates.
• Foster values-aligned work culture among employees at production sites

Operational management of production sites

Breeder Farm(s)

• Manage all breeding flocks in rear and in lay. Monitor the day-to-day operations of the breeder farm(s)
• Monitor all aspects of the flocks vs. industry standards, reporting findings, and making decisions to improve performance
• Monitor and implement all required biosecurity measures on the breeder farm(s); ensure site biosecurity and adherence to company management practices
• Prepare and regularly review vaccination program; implement post-vaccination evaluation of the chicken
• Check mortality trends on the farm and take corrective actions for any deviation from the standard
• Monitor all production parameters like egg production, quality of hatching eggs sent to the hatchery, etc.
• Ensure maintenance schedule is adhered to for farm buildings, equipment, and general cleanliness.
• Proper record keeping on the farm(s); submit daily, weekly and monthly reports to Management
• Ensure minimum stock levels for feeds, consumables, medication & vaccines, uniforms, equipment, spares, etc.
• Maintain and implement necessary IMS and ESG standards, including adhering to international standards for labour safety and animal welfare
• Develop a plan for feed consumption, submitted to the key stakeholders; coordinate with the Feed Mill team to ensure quantity and quality

Hatcheries

• Manage all aspects of hatchery day-to-day management, including approving staffing schedules, overseeing daily activities, and escalating key issues to Management
• Coordinate with Dispatch to manage drivers and cold trucks for hatching egg deliveries, including ensuring regular maintenance
• Ensure effective delivery of hatch processes and SOPs including cold room management, egg sorting, sorting, setting, transfer, hatching, and vaccination
• Coordinate with Hatchery leadership (Manager(s), Technician(s)) to maintain machine quality, including adherence to preventative maintenance SOPs, quick resolution of machine breakdowns, and control of spare parts inventory
• Identify and address potential problems related to hatchability, including egg fertility, egg transport or handling, machine breakdowns, etc.
• Ensure high-quality chick dispatch, including strict adherence to grading and vaccination standards
• Collaborate with Hatchery Managers to arrange for the dispatch of chicks from the hatchery to customers; investigate and handle any customer complaints
• Monitor and implement strict biosecurity procedures of hatchery

Criteria & Experience

• 3+ experience leading breeder farm and/or hatchery sites and/or demonstrated proficiency in poultry breeding and hatchery management
• Degree in Veterinary Medicine or equivalent field
• Experience with critical working tools (Microsoft Suite, Google Suite)
• Clear communication skills (English mandatory)

How to apply

Share your CV with [email protected], [email protected], and

[email protected] by Friday, November 15, 2024. After screening CVs, management will be in touch for interviews.